Tracker mode
Good afternoon, Jordan.
Keep the day organized by cadence. Daily work, weekly follow-up, bi-weekly payroll, month-end close, quarterly filings, and annual compliance all stay in one place.
Pinned date
Wednesday, May 13, 2026
Daily
4
Record daily transactions
Weekly
3
AP / AR aging review
Bi-Weekly
2
Process payroll
Monthly
4
Full bank reconciliation
Quarterly
4
Form 941 — Quarterly Federal Tax Return
Annual
4
Form 990 preparation
Daily checklist
Today's five items
5 steps
1
Record yesterday's transactions
2
Check operating bank balance
3
Log new invoices and bills
4
Document grant-restricted expenses
5
Review email for funder communications
Tracker shortcuts
Jump back into cadence
Daily
Daily tracker
4 items
Record daily transactions
Enter all income and expense transactions into the accounting system.
Bank account check-in
Verify balances and flag any unexpected activity across operating accounts.
Weekly
Weekly tracker
3 items
AP / AR aging review
Review outstanding payables and receivables; follow up on items >30 days.
Payroll preparation review
Pre-flight check on the upcoming payroll run.
Bi-Weekly
Bi-Weekly tracker
2 items
Process payroll
Run bi-weekly payroll, fund EFTPS, file required deposits.
Credit card reconciliation
Reconcile all org credit cards and chase missing receipts.
Monthly
Monthly tracker
4 items
Full bank reconciliation
Reconcile all bank and credit card accounts to month-end statements.
Budget vs Actual (BvA) report
Generate BvA report by program and by funder for ED and board treasurer.
Quarterly
Quarterly tracker
4 items
Form 941 — Quarterly Federal Tax Return
File IRS Form 941 reporting wages, FICA, and federal income tax withheld.
MI Form 5081 — Quarterly Withholding
Reconcile and file Michigan quarterly withholding return.
Annual
Annual tracker
4 items
Form 990 preparation
Compile schedules and supporting documents for annual Form 990 filing.
W-2 / W-3 / 1099-NEC issuance
Issue wage and contractor statements; transmit to SSA and IRS.